Privacy notice
DRAFT for review before launch. Not yet checked by a solicitor or data-protection adviser.
This notice explains what personal information A711 CV Match collects, why, who it's shared with, how long it's kept and your rights. We've tried to keep it short and in plain English.
- Who we are
- What we collect
- Why we use it, and our legal basis
- Sharing your CV with Simon James IT
- Other organisations that handle your data
- How long we keep it
- How the score is worked out
- Sensitive information in CVs
- Your rights, and how to delete your details
- Cookies
- Security
- Changes and complaints
1. Who we are
A711 CV Match is run by A711 Ltd, a company registered in England and Wales (company no. 14603544).
A711 Ltd is the "controller" of the personal information you give us through this website. For any privacy question or request, email archer@a711.co.uk.
2. What we collect
When you run a free CV check
- Your CV (the file and the text in it)
- The job spec you paste in, whether the role is permanent or contract, and the company name if you give one
- Your results: match score, skills found and missing, company fit and suggestions
If you tick "Save my CV for suitable opportunities"
- Your name, email address and phone number (if given)
- A copy of your CV file, the job spec and your results
- The date you agreed, and the version of the wording you agreed to
If you buy a full report
- The report we create for you
- A record of your payment (amount, date, reference). Card details are handled by our payment provider; we never see or store your card number.
Technical information
- Basic server logs, including your IP address and the pages you request, used to keep the service running securely
3. Why we use it, and our legal basis
| What we do | Legal basis (UK GDPR) |
|---|---|
| Check your CV against the job spec and show your results | Taking steps at your request / performing our service to you (Article 6(1)(b)) |
| Create and deliver a full report you've paid for | Performing our contract with you (Article 6(1)(b)) |
| Save your CV and share it with Simon James IT so they can contact you about suitable opportunities | Your consent (Article 6(1)(a)). You can withdraw it at any time. |
| Keep payment records | Legal obligation, e.g. tax and accounting rules (Article 6(1)(c)) |
| Keep the service secure and working (server logs) | Our legitimate interests in running a safe, reliable service (Article 6(1)(f)) |
We also keep anonymous usage figures (date, job title, company name if given, score, and permanent or contract). These don't identify you.
We don't sell your information, and we don't use it for advertising.
4. Sharing your CV with Simon James IT
Only if you tick the box to save your CV, we share your CV, contact details and results with Simon James IT Limited ("SJIT"), the recruitment partner of A711 Ltd. SJIT is a recruitment business registered in England and Wales (company no. 05354768), registered office 150 Minories, London, EC3N 1LS. Website: www.sjit.co.uk.
- Why: so SJIT can match you to relevant jobs and contract work, and contact you about them.
- Their role: SJIT uses your information for its own recruitment services, as a separate controller, and its own privacy notice applies to how it handles your details.
- The link between us: A711 Ltd and SJIT are separate companies but are connected. A711 Ltd is owned by a partner of SJIT.
- No fees for finding work: SJIT does not charge candidates for finding them work. Buying a full report is entirely optional and makes no difference to whether SJIT can help you.
If you don't tick the box, your CV is not shared with SJIT and is not kept.
5. Other organisations that handle your data
We use a small number of service providers who handle data only on our instructions, under contracts that require them to keep it secure:
- Website hosting: Render (servers in Frankfurt, Germany, in the EU)
- AI processing: an AI service provider that analyses your CV and job spec to produce your results [provider to be named at launch]
- Payments: Revolut, which processes card payments for full reports
- Email: our email provider, if you contact us
Some of these providers are based outside the UK. Where your data is transferred outside the UK, we make sure it's protected by safeguards recognised under UK law, such as the UK International Data Transfer Agreement or Addendum.
We may also share information if the law requires it.
6. How long we keep it
| Information | How long |
|---|---|
| Your CV, if you didn't tick "Save my CV" | Not stored. It's held in temporary memory for up to 2 hours so we can build a full report if you buy one, then discarded. |
| Your CV and contact details, if you ticked "Save my CV" | 12 months, then deleted automatically. You can ask us to delete them sooner at any time. |
| Job specs you paste in | Kept so the same spec gives consistent results. A job spec is a public advert and doesn't contain your personal information. |
| Payment records | 6 years, as required for tax and accounting |
| Server logs | Up to 30 days |
| Anonymous usage figures | Kept, as they don't identify you |
SJIT's own retention rules apply to any copy of your information it holds; see SJIT's privacy notice.
7. How the score is worked out
Your match score is calculated automatically, from the skills the job spec asks for that your CV shows, how closely your experience matches the role overall and, if you name the company, how your background fits its industry and size. AI is used to read the spec, find skills and write suggestions.
The score is guidance for you only. Nobody makes a decision about you based solely on it, and it isn't used to accept or reject you for any job. If you think a result is wrong, you can tell us.
8. Sensitive information in CVs
Please don't include information such as your health, religion, ethnicity, sexual orientation or political views in your CV, as it isn't needed for a CV check. If your CV does contain this kind of information, we don't use it for anything, and it's handled in the same way as the rest of your CV.
9. Your rights, and how to delete your details
Under UK data protection law you have the right to:
- access the personal information we hold about you
- have it corrected if it's wrong
- have it deleted
- restrict or object to how we use it
- receive a copy in a portable format
- withdraw your consent at any time, without affecting anything we did before you withdrew it
To delete your saved CV and details, either:
- use the personal deletion link shown with your results when you saved your CV. It deletes everything straight away; or
- email archer@a711.co.uk quoting your reference (also shown with your results), or from the email address you gave us.
If your details have already been shared with SJIT, we'll pass your deletion request on to them.
We'll respond to any request within one month. There's no charge.
10. Cookies
This website doesn't use cookies, analytics or tracking. If that changes, we'll update this notice and ask for your consent where needed.
11. Security
We protect your information with secure (HTTPS) connections, access limited to authorised people, and automatic deletion when it's no longer needed. Deletion links are stored in a scrambled form so they can't be read from our records.
12. Changes and complaints
We'll update this notice if how we use your information changes, and show the new date at the top.
If you're unhappy with how we've handled your information, please contact us first at archer@a711.co.uk. You also have the right to complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint, phone 0303 123 1113.